We are looking for an experienced Accounts Clerk (male or female) to join our team in Windhoek. In this key role you take ownership of our monthly reconciliation and close process. This position handles full-cycle accounts payable/receivable, bank and loan reconciliations, and month-end reporting across our Operations and Holdings entities, and may involve guiding junior clerical staff.
A love for numbers
Accounting Clerk (Mid-Level / Full-Time)
Responsibilities:
Key Responsibilities
- Manage full-cycle accounts payable and accounts receivable, including invoice processing, payment runs, and collections follow-up
- Own the monthly reconciliation file across all our accounts
- Prepare and post journal entries and assist with month-end and year-end close
- Process vendor payments and employee expense reimbursements
- Track and report on rental revenue, deposits, and fleet-related costs
- Assist with internal and external audit requests by compiling documentation
- Identify and resolve discrepancies in financial records
- Review and mentor junior accounting clerks on day-to-day processes
- Support the Finance Manager with ad-hoc reporting and analysis
Monthly Deliverables
This role owns the Kalahari Car Hire Monthly File end-to-end, covering the following recurring deliverables across the Operations and Holdings entities:
Bank Reconciliations
- For various cash and Cheque accounts for 2 entities
- Reconcile and clear Undeposited Funds
Debtors / Accounts Receivable
- Prepare the accounts receivable age analysis and reconciliations
- Investigate discrepancies
Loan Reconciliations
- Reconcile intercompany and various other loans by doing manual recon with the at hand amortizations.
- Review Members’ Loans each month to confirm any movement
Creditors / Accounts Payable
- Prepare and reconcile the accounts payable age analysis for Operations and Holdings
- Investigate discrepancies
Other Monthly Tasks
- Support an analytical review of the Profit & Loss report for Operations and Sublets
- Reconcile Operations Undeposited Funds against deposits received
- Prepare the Sublets Occupancy Report
- Reconcile SSC accounts and confirm payments are up to date
Standard Operating Procedures & Turnaround Times
- Bank reconciliations are performed on an ongoing basis
- Debtors and creditors are captured daily
- Petty cash is reconciled every week
- The cash account is reconciled on ongoing basis
- The full monthly bank reconciliation and all capturing for the prior month must be completed by the 14th of the following month
- SSC submissions are prepared for every payment run by the 24th of each month
- Financial files are archived only once every two years.
Skills:
Requirements
- Associate or bachelor’s degree in accounting, finance, or related field preferred
- 2–5 years of accounting or bookkeeping experience
- Proficiency with QuickBooks or similar ERP/accounting software
- Advanced Excel skills, including pivot tables and formulas
- Strong understanding of accounts payable/receivable and reconciliation processes
- High level of accuracy, discretion, and organizational skill
- Ability to work independently and manage competing deadlines
Nice to Have
- Experience in the car rental, fleet management, or hospitality industry
- Exposure to payroll processing or basic tax filings
- Progress toward a bookkeeping or accounting certification (e.g., CB, AAT)
Work Location & Hours:
We would love to have you join us on-site at our office in Windhoek.
This is a full-time position, with working hours from Monday to Friday, approximately 08:00–17:00.
Interested?
We’d love to hear from you – reach out and apply: